Office Assistant

Responsibilities:

• Manage and maintain the executive’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Handle incoming calls, emails, and other communications, prioritizing and responding on behalf of the executive.
• Organize and coordinate meetings, conferences, and special events, including logistics, agendas, and materials.
• Take meeting minutes and ensure follow-up on action items and deadlines.
• Arrange complex travel itineraries, including flights, accommodations, and transportation.
• Prepare travel expense reports and ensure timely reimbursement.
• Assist with the planning and execution of projects and initiatives, including tracking progress and managing deadlines.
• Conduct research and compile data to support project development and decision-making.
• Oversee office supplies inventory, ordering and restocking as needed.
• Coordinate with facilities management for office maintenance and equipment issues.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Ensure the secure management of executive files and records.
• Act as a liaison between the executive and internal or external stakeholders, including clients, partners, and other executives.
• Manage and prioritize requests, ensuring timely and appropriate responses.
• Prepare and maintain various reports, records, and documentation related to executive activities and projects.
• Assist with budget tracking and financial reporting as required.

Requirements:

• OND/HND in Business Administration, Management, or a related field preferred.
• 1-2 years of experience in an executive support or administrative role, with a proven track record of managing high-level tasks and projects.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and ability to handle confidential information.