Event coordinator

Responsibilities:

• Event
  Planning and Coordination: Meet with clients to understand their
  event needs, including weddings, corporate events, parties, and special
  occasions.
• Create
  detailed event proposals, including timelines, layouts, and budgets,
  ensuring alignment with client expectations and the restaurant’s
  capabilities.
• Coordinate
  with internal teams (kitchen, service, bar, etc.) to ensure all aspects of
  the event are planned and executed to perfection.
• Client
  Relationship Management: Serve as the primary point of contact for
  clients, managing all communications before, during, and after the event.
• Provide
  clients with updates on event progress, addressing any concerns and making
  necessary adjustments.
• Ensure
  a high level of customer satisfaction by delivering personalized service
  and exceeding client expectations.
• Vendor
  Coordination: Liaise with external vendors, such as decorators,
  photographers, entertainers, and rental companies, to secure services and
  manage contracts.
• Ensure
  that all vendors adhere to the event schedule and deliver services as
  agreed.
• Handle
  logistics related to vendor setup, delivery, and breakdown.
• Event
  Execution: Oversee the setup and breakdown of events, ensuring that
  all elements are in place according to the event plan.
• Manage
  the event on the day, coordinating staff, vendors, and logistics to ensure
  smooth operation.
• Troubleshoot
  any issues that arise during the event, making real-time decisions to
  maintain the flow and quality of the event.
• Budget
  Management: Develop and manage event budgets, ensuring that all
  expenses are tracked and within the allocated budget.
• Negotiate
  with vendors and suppliers to obtain the best possible pricing without
  compromising quality.
• Provide
  clients with transparent and detailed billing information post-event.
• Marketing
  and Promotion: Collaborate with the marketing team to promote events
  at the waterfront lounge, including creating promotional materials and
  social media content.
• Develop
  partnerships with local businesses and influencers to increase event
  bookings and brand visibility.
• Attend
  networking events and industry gatherings to promote the restaurant lounge
  as a premier event venue.
• Post-Event
  Activities: Conduct post-event evaluations with clients to gather
  feedback and identify areas for improvement.
• Coordinate
  with the accounting team to ensure all payments and invoices are processed
  correctly.
• Update
  event records and maintain a portfolio of successful events for future
  reference.
• Team
  Collaboration: Work closely with the restaurant’s management and
  staff to ensure that the event aligns with the venue’s capabilities and
  service standards.
• Train
  and guide staff on event-specific duties, ensuring they understand their
  roles and responsibilities during the event.
• Participate
  in regular meetings with the management team to discuss upcoming events,
  challenges, and opportunities for growth.
• Compliance
  and Safety: Ensure that all events comply with local regulations,
  including safety, health, and noise ordinances.
• Develop
  and implement contingency plans for emergencies, such as bad weather or
  power outages.
• Maintain
  a safe environment for all guests and staff during events, adhering to the
  venue’s safety protocols.

Requirements:

• Bachelor’s degree in Event Management, Hospitality, or a related field.
• Minimum of 3-5 years of experience in event planning or coordination, preferably in a hospitality or restaurant setting.
• Strong organizational skills with the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills, with the ability to work effectively with clients, vendors, and staff.
• Creative thinking and problem-solving abilities, with a keen eye for detail.
• Ability to work under pressure and adapt to changing circumstances.
• Proficiency in event planning software and Microsoft Office Suite.
• Experience in coordinating events at outdoor venues.
• Knowledge of the Lagos event market and familiarity with local vendors and service providers.
• Ability to create visually appealing event setups that enhance the waterfront ambiance.
• Strong negotiation skills and budget management experience.

Work Environment:
The Event Coordinator will work in a vibrant, fast-paced environment, primarily at the waterfront restaurant lounge. The role requires flexibility, with the need to work evenings, weekends, and holidays based on event schedules. The position involves both office work and hands-on event management, requiring a balance of planning and execution skills.