Admin Officer at Hexagon Engineering Limited


Admin Officer at Hexagon Engineering Limited

Posted on Mon 26th Aug, 2024 – hotnigerianjobs.com — (0 comments)


Hexagon Engineering is a leading Control and Automation Service Company. We render professional and  specialized  services  in  the  areas  of Electrical Installations,  Instrumentation, Training, Calibration, Automation, Mechanical Fabrication & Panel Building, Procurement, Fire & Gas Systems, Power & Telecom, Facility Management, and Manpower Outsourcing.

We are recruiting qualified candidates to fill the position below:

Job Title: Admin Officer

Location: Abuja
Employment Type: Full-time

Role Overview

  • As the Administrative Officer at RMD Power Ltd, you will play a pivotal role in supporting the daily operations of the organization.
  • This role involves a broad range of responsibilities including managing office supplies, preparing regular reports (e.g., expenses and office budgets), and organizing company records.
  • The successful candidate will serve as the main point of contact for all employees, ensuring smooth and efficient administrative operations.

Key Responsibilities

  • Manage office supplies stock and place orders
  • Prepare regular reports on expenses and office budgets
  • Maintain and update company databases
  • Organize a filing system for important and confidential company documents
  • Answer queries by employees and clients
  • Update office policies as needed
  • Maintain a company calendar and schedule appointments
  • Book meeting rooms as required
  • Distribute and store correspondence (e.g., letters, emails, and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Arrange travel and accommodations
  • Schedule in-house and external events
  • Greeting and directing visitors, answering phone inquiries, and handling complaints in a courteous, professional manner
  • Ensure proper and correct update of minutes of management meetings
  • Ensuring office supplies are maintained, including checking inventory and working with vendors always to ensure adequate levels of necessary supplies
  • Occasionally travelling off-site to deliver reports or files to other departments
  • Ensuring the confidentiality and security of files and filing systems
  • Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current with necessary company news and information
  • Operating copy equipment, fax machines, printers, or other equipment necessary.

Qualifications

  • An Associate Degree in a related field, such as office administration, may be preferred
  • Working knowledge of necessary productivity tools, including Microsoft Office Suite
  • 3 – 4 years of experience in entry-level positions
  • Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
  • Prior experience using spreadsheet software, including Excel
  • Proven experience being able to handle multiple tasks at the same time
  • Notable organizational skills and the ability to provide organization and structure that others can follow
  • Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
  • Comfortable working independently when needed, or as part of a team

Application Closing Date
6th September, 2024.

Method of Application
Interested and qualified candidates should submit their CV and Cover Letter to: [email protected] using the Job Title as the subject of the mail.







Apply here


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